Last updated: 16 June 2026
We respect your privacy and are committed to protecting your personal information. This policy explains how we collect, use, store and share your data when you get involved with our group.
1. Who we are
We are Blackwater Valley Friends of the Earth, a voluntary community group associated with Friends of the Earth England, Wales and Northern Ireland and run by volunteers.
You can contact us at:
email: coordinator@blackwatervalleyfoe.org.uk
website: https://blackwatervalleyfoe.org.uk/
2. What information we collect
We may collect:
- Your name and contact details (such as email, phone number or address)
- Your postcode (to understand if you are in our local area and to keep our records accurate)
- Information you give us when you volunteer, sign a petition, attend an event, or join our mailing list
3. How we use your information
We use your information to:
- Keep in touch with you about our events, campaigns and volunteering opportunities
- Understand where our supporters are based
- Make sure petition signatures and responses are valid and not duplicated
- Keep accurate internal records
We will not use your data for anything unrelated to the group’s activities.
4. Lawful basis for using your data
We process your personal data on the basis of:
- Consent – when you choose to give us your details so we can contact you
- Legitimate interests – to run the group effectively, keep accurate records, and report valid petition responses
5. Sharing your information
We will never sell your data.
We only share your data when:
- It is necessary to run group activities (e.g. using an email service provider to send updates)
- We are legally required to do so
- You give us permission
6. How long we keep your data
We keep your information only as long as needed for the purpose it was collected. For example:
- Petition signatures are normally kept for up to 1 year after the petition closes
- Mailing list details are kept until you unsubscribe or ask us to delete them
7. Your rights
You have rights to:
- be informed about the collection and use of your personal data.
- access the personal data we hold about you, including to correct, delete, or limit how we use your data.
- object to your personal data being processed in certain circumstances.
- withdraw your consent at any time
- reuse your personal data for your own purposes across different services
You also have rights related to automated decision-making including profiling. You can find out more about your rights at
To exercise your rights, contact us using the details above. If you are unhappy with how we handle your data, you can complain to us via our contact information listed above. If you are not happy with our response, you can complain to the Information Commissioner’s Office (ICO): www.ico.org.uk.
8. Updates to this policy
We may update this policy occasionally. The latest version will always be available on request or on our website.